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How to Print Securely Using Hold Print & Lock Print Option on a Lanier, Ricoh or Savin MFP

Posted by Kathy Portolese on 6/2/17 3:27 PM

You’ve just finished up your document and you’re ready to print on that special paper. (You know, the paper from the secret stash you’ve been hiding away.) You load your paper into the paper tray, walk back to your desk and hit print only to find that two other people beat you to it and now their documents have printed on your nice paper. 

They are upset with you because they have to go reprint their documents and you’re upset with them since your special paper is hard to come by these days!

Maybe you need to print a confidential document and just aren't sure how to print securely.

You’ve been there, right?

We want to fill you in on a couple of functions on your Lainer, Ricoh or Savin multifunction printer (MFP) that you may not realize exist – Hold Print and Locked Print.

The Hold Print function allows you to send a print job from your computer and release it at the device. This is especially useful in the situations as described above, when using a different color or type of paper. 

The Locked Print function is essentially the same as Hold Print, but it requires you to enter a numeric password before releasing your document. This function is great if your document contains sensitive information.

It's important to note that holidng or locking a job will not affect others printing to the device. Your device will continue to print as it normally would, it just puts your job in a queue.

These simple steps will teach you how to Hold and Lock Print while alleviating headaches for everyone in the office.

First, open your print dialog box by going to File > Print (or use keyboard shortcut, Ctrl +P). Double check that your screen is showing the correct printer and click on Printer Properties.

To Hold Print:

1. Under Job Type, select "Hold Print" from the dropdown menu

Hold Print.jpg

2. Next, press Details...

Hold Details Button.jpg

3. In the Enter User ID field, type in your name so you'll know which document is yours when you are at the device

Hold Details.jpg

4. Click OK

You'll be returned to the printer properties dialog window where you can adjust your other settings as desired and click OK to send your job to the printer

To Lock Print:

1. Under Job Type, select "Locked Print" from the dropdown menu

Locked Print.jpg

 

2. Next, press Details...

Locked Details Button.jpg

3. In the Enter User ID field, type in your name so you'll know which document is yours when you are at the device

Locked Details.jpg

4. In the Password field, create a 4-8 digit code that you'll use to unlock your print

5. Click OK

You'll be returned to the printer properties dialog window where you can adjust other settings as desired and click OK to send your job to the printer

When you're ready, use these steps to release a print job on your Lanier, Ricoh or Savin Operation Panel (the touch screen):

  1. Select the Printer* icon
    Printer Icon.jpg

  2. Select the Print Jobs tab
    Print Jobs Tab.jpg

  3. Click on your name to see a list of your held or locked print jobs

  4. Highlight the job(s) you would like to release by touching them
    Print Jobs List.jpg
  5. If you chose to lock your print(s) you will need to enter your numeric password to continue

*Pro Tip: If your device has a Smart Operation Panel (SOP) you can select the Quick Print Release icon and your name will automatically appear on the display.

Quick Print Release Icon.jpg

Your troubles are over! You’ll never have to race to the printer again if you simply use the Hold Print and Locked Print functions on your Lanier, Ricoh, or Savin devices.


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Interested in learning more about a device that can lock prints and hold? We have industry experts and product trainers that would love to help!

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Topics: Document Management, printer security, Tips/Training