We’ve talked about it before in the blog, Clear Office Space Digitizing Old Paper Records -- Scanning 101 -- how digitizing records can increase office space and efficiency. However, there are so much more benefits to having a document management software that works for you. In this blog, we touch base on countless opportunities to optimize your business operations and increase productivity using Therefore™ software with a Canon MFP. (I’ve defined MFP here in case you’re a newcomer and missed its definition in previous blogs.)
You see them everywhere – people on smart phones – in the park, inside coffee shops, even while driving! It’s hard to imagine a time when smartphones didn’t exist. Now that we’re used to them and sync everything to them, we can’t live without them.
With just one swipe, tap, or pinch on your smartphone’s touchscreen, you can gain access to the great world wide web, download apps, and wirelessly connect to other devices.
Because people love using smart devices, they’re almost never without one. According to Pew Research Center, Nine-in-ten cellphone owners (That’s 90%!) say they “frequently” carry their phone with them.
I don’t always have my computer with, me but I do seem to always have my smartphone. Having access to all the features a smart device gives me has saved me in a pinch more than a couple of times. There have been times that for one reason or another, I wouldn’t be able to access saved files that I needed NOW from my computer. Either my computer battery died, no Wi-Fi was available, I couldn’t find the document, or I simply didn’t haul it with me. However, I was able to easily find and print or email the files I needed straight from my smartphone!
Using my mobile device was more convenient and efficient because I was easily able to pull it out of my pocket and quickly find what I needed, when I needed it.
That same ease and efficiency are available to you when using your MFP’s for your business print needs as well.
The Smart Operation Panel (SOP) on a Ricoh/Lanier’s MFP allows you to…
There’s a moment of panic - that gnawing feeling in the pit of your stomach when you hit the print button and your computer freezes. You need to print now! The meeting is in 10 minutes and it takes at least 6 to re-boot your computer. The files are stored on an online drive, but its lunchtime and anyone who has access to the cloud-based drive are out for lunch. If only you could get to the drive, then print directly to the copier.
The idea of a paper-less office is still very much out of reach for many organizations. Companies are still paper-dependent for a wide range of business needs. In fact, a 2014 study by PaperKarma and Catalog Spree estimated that the average office worker uses 10,000 pieces of paper annually. That equates to 4 million tons of paper consumed by U.S. companies in one year. And, as business needs become more diverse and complicated, paper use only continues to rise.
Despite our reliance on paper for business, many organizations are trying to find solutions that will help reduce paper consumption - as well as the back stock of paper that's accumulated over the years. Below we've provided five technology solutions that can help cut paper use, support sustainability goals and save money in the process:
Millennials are connected unlike any generation before them. They expect all things to be connected and demand mobility. While some have called this generation lazy or spoiled, others realize that the Millennial evolution is a product of modernization - one that businesses will need to adapt to in order to succeed.
The consumerization of IT, specifically BYOD trends, have caused businesses of all sizes to adopt cloud solutions, enabling their employees to stay more connected than ever before. Thanks to the cloud, mobile workers can view and share documents across devices without needing to be in a traditional office setting. This appeals to the Millennial generation who often favor non-traditional work environments to the standard square cube. According to Gartner, by 2017 half of all the companies in the world will require employees to bring their own devices to work.