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Imaging Solutions Blog

Some Printers Store Data — How Secure is Information You're Printing?

Posted by Zack Nimtz on 5/10/16 12:05 PM

I remember a time I was going about my daily processing for a previous company I had worked for and happened to notice someone else’s documents were included in the ones I had just printed. Believing these documents must’ve been of importance to the printer (to be clear, the person who printed the documents not the actual device!) I did not want to just throw the documents away. I was about to lay the documents on the printer and walk away until I noticed some of the information within the document appeared to consist of somewhat confidential information regarding particular employees within the organization. It became clear to me that the person who printed these documents must’ve sent them to the wrong printer — and in the wrong department. Given the particular employee the documents referenced, I was able to decipher to which department head they were intended for and decided to let HR know I was handing them over to whom they were intended.

Are you confident the data your business is printing is getting to the intended parties and only those intended parties? What would happen if your business information got into the wrong hands?

Even though these types of printing mistakes may seem harmless, they can breed havoc on the success of your business due to data breaches and security threats. This makes it very important to be aware of current and potential threats to your business involving data and security for print. We will discuss ways you can help avoid these threats.

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Topics: Network Security, Managed IT

The Best Printing Solution for Your Small Business - 3 Big Benefits

Posted by Zack Nimtz on 4/14/16 12:00 PM

How many times have you printed off a document for later only to lose it somewhere inside your giant paperwork collection on your desk?  I’ve done it more often than I should have. Each time, I become frustrated and think, “There has to be a better way.” Then, I waste my time (and more paper and toner) reprinting that document I needed but couldn’t find.

How can we stop the madness?

Electronic document management software.  

Many small to mid-sized businesses (SMBs) continue to rely on manual paper-based processes. Here’s the problem with paper-based processes:

  • They require office space for filing physical paper documents
  • Are inefficient and time-consuming
  • Prone to losing documents
  • Often insecure – leaving a business exposed to privacy risks

The occasional lost file might seem like no big deal until you see that each lost document costs $350 to $700 to replace.  

If you’re thinking, “but I like my paper,” consider this statement from Forrester Research:

“for those companies that stubbornly cling to the status quo of manual document processing, the result will be “increasing costs to manage paper processes, inability to offer Web-based self-servicing, and difficulty providing comparative levels of service with others that have digitized records.”

Here are three ways your business can benefit from adding document management software into your IT infrastructure.

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Topics: Network Security, Reduce Costs

Printer and network security go hand-in-hand

Posted by Print Team on 11/11/15 6:56 AM

When it comes to keeping your network secure, you don't want to cut corners. You should invest in anti-virus software, implement IT solutions to enhance data security within your network, and hold comprehensive training sessions where you educate your employees on secure email practices and the bring-your-own-device policies you employ within your organization. However, there's one part of your network that many organizations forget to protect: the printer.

Below we'll delve into the importance of printer security and highlight a few printer security options that can improve network protection.

Connectivity and security with the IoT
The Internet of Things is rapidly becoming a common feature among connected devices. In fact, according to a recent Spiceworks security bulletin, "Viruses in the Queue," the advent of the IoT, while creating a better environment for connectivity within your network, is also giving hackers an in where it comes to exploiting your network. After all, your printer is one of the "Things" in the IoT - and where a network connection exists, malicious attackers can exploit it.

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Topics: Network Security

Are your printers protected from potential security breaches?

Posted by Print Team on 11/3/15 4:01 AM

Multifunction printers that are able to scan, send and store documents can be just as vulnerable to a data breach as your desktops and mobile devices. The same innovative technologies that allow your devices to be networked and connected to the Internet, can also leave them exposed to potential threats. These smart-machines can greatly benefit business in terms of improved productivity and streamlined processes; however, it is important to be aware of the security risks that come with the enhanced capabilities.

There are six primary security risks that business owners should be aware of:

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Topics: Network Security, Managed IT

Three types of security threats involving imaging devices

Posted by Print Team on 6/24/15 9:49 PM

Security is a hot-button issue as data breaches continue to be a constant news headline, causing many companies shore up security measures to protect networks and applications; but one area of vulnerability often left unprotected is office equipment. According to PCWorld, advanced office printers that can store data and documents after they have been printed could offer hackers or thieves an opportunity to acquire confidential business information that they wouldn't normally be able to access.

Common problems with printer security
Businesses with a lot of paper output should be aware of potential security threats regarding their printing equipment and how to prevent them. Here are three types of security threats that your company should be aware of when using imaging devices:

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Topics: Network Security