Total fax volume is rising as businesses continue to provide the quick responses their customers want, and multifunctional product systems feature a host of options for faxing documents that typical fax machines do not offer. We can help you choose the right faxing solution for your environment.
Outgoing Faxes
Multifunctional product systems allow for faxing from the device itself just as a stand-alone fax would. The greatest benefit of most multifunctional product systems, from an outbound faxing perspective, is their ability to allow faxing from any Windows desktop on your network. Rather than printing a document only to scan it again during the faxing process, you simply send your fax from the comfort of your office.
Routing Incoming Faxes
The most common scanner in the world today is your fax machine. As a fax machine user initiates a fax, he or she is simply putting that document into a scanner for transmission. When this document is received, it can either be printed, or the electronic version of that document can be captured and routed to the location of your choosing. It can be routed to an email address or a folder on your network, or it can be automatically indexed and routed directly to your electronic document management system, avoiding the print process completely therefore saving resources.
Additional Fax Features
Whether your fax system is from a standalone device, multifunctional product system, or fax server, the features that will benefit your organization include:
Multi-Tasking Access
One of the largest concerns with any multifunctional product system is what happens when the device is being used for another function. If the device is being used for copying or printing, how will that affect an inbound fax? Of course, stand-alone fax systems don’t require multiple access capabilities, but multifunctional product systems allow for the device to be used for multiple functions simultaneously. If the system is being used for copying, printing or scanning, the fax function will simply work in the background.
Multiple Line Support
In many cases, high-volume faxing applications require more than one line. Traditionally, the approach would be to have two separate fax machines available for your users. Many multifunctional product systems have the capability to incorporate a second line into the same system. This prevents the need for multiple fax machines in any given location.
Multifunctional Product System or Fax Machine?
You may find that a stand-alone fax machine is all that is needed to meet your specific business requirements. If you need more capacity for larger or more specific faxing applications, you could add faxing capability to your multifunctional product system.
Additional Savings – Going Green
Some received faxes do not require printing but only electronic document storage. Having the ability to selectively print only necessary faxes saves valuable company resources, including paper and toner, but also saves the environment from excess waste.
For more information on how to get the most out of your faxing, contact us.