| Advanced Imaging Solutions, Inc.

Introducing the HP Color LaserJet 4730mfp

Access to color imaging and printing resources is becoming increasingly mission critical. According to a recent survey by InfoTrends/CAP Ventures, 78% of the IT and facilities managers, CEOs, business owners, and other technology decision makers who responded consider color printing at least “moderately important” to their organizations. Nearly half, — 46% — said color printing is “very important” or even “critical,” and 90% plan to buy color devices in the future. While the future of color in the office appears bright, research found that only half of the workers within these organizations currently have access to color devices, and that lingering fears about increased costs from these devices have prevented them from becoming ubiquitous.

Thanks to innovative HP technology, organizations can worry a lot less about the impact that color access will have on document output costs. The new HP Color LaserJet 4730mfp is affordable enough to let you deploy the full gamut of imaging and printing capabilities — including industry-leading color — closer to end-users for the same or less money than competing solutions, plus it offers the same supplies costs for black-and-white printing and copying as most leading workgroup laser printers and helps you control access to color to ensure output costs don’t get out of hand.

Using Color Access Controls To Maximize Value

Organizations that are incorporating color into their printing and imaging environments would like to be able to control access to color printing in order to maximize the return on their investments in color. This doesn’t simply mean limiting access to color, or placing controls on who uses color and who does not, although there is certainly value for some organizations in being able to do just that. But controlling access to color also means being able to monitor how color is used and to track usage by a variety of criteria, in order to make informed decisions that affect operational efficiency. And for some organizations, controlling access to color may also mean accurately determining color usage in order to bill clients or internal users for their usage. Applying color access controls in any or all of these ways enables organizations to use color as effectively and cost-efficiently as possible.

Achieving The CXO 's Agenda: Bottom-Line Benefits of the Optimized Imaging Infrastructure

EXECUTIVE SUMMARY
Many companies searching for areas where they can show operational improvements while also cutting costs have turned their focus to their imaging and printing infrastructure. A new set of tools, technologies, and processes – combined with more networked environments – has given companies the means to optimize their imaging operations.
Remote management of imaging assets now enables companies to centralize key functions, improve their ability to respond to changing business priorities, and ultimately reduce the cost of support and maintenance. Improved reporting capabilities have helped companies optimize their mix of imaging assets and streamline their imaging investments. Companies also have shown that core business processes can be made more efficient by improving the way documents are integrated into traditional workflows. Overall, the companies implementing these measures achieved direct cost savings of between 8% and 41%, with the greatest savings a result of reduced spending on hardcopy devices, reduced IT support costs, and lowered consumables spending.

HP Color Planning Guide

Color in the workplace—it’s here to stay.

Color printing is a powerful tool that is now considered a mainstay in most organizations—from everyday printing to high-end production. In fact, the question in most organizations of all sizes is not whether to incorporate color into their printing and imaging activities, but what choices to make to best fit their needs.

The good news is that determining the right color printing and imaging choices doesn’t have to be a daunting task. This guide will help you determine the HP products you need to create a productive, efficient color printing and imaging environment.

Improve Your Productivity and Facilitate Knowledge Sharing By Automating Your Document Capture and Management Process

In today's business environment, documents come in all forms and shapes, with many of them still in paper format. AutoStore is uniquely designed to capture, index and route documents regardless of file format or the source of content.

One platform for all of your capture and compliance needs.
Knowledge workers in today's business environment not only have to worry about their own tasks, they also need to worry about how to address corporate mandates and compliance issues.
Q: How do you deal with all of these rules and directives?
A: With AutoStore you don't have to.
AutoStore manages all of the capture workflow rules and processes, which are set up by the IT administrator. All you need to do is click the right button on the copier, or select the right workflow from within your Microsoft Office environment.

HP Document Management Solutions®

Streamline business processes, enhance information workflows and enable effortless information collaboration with HP MFPs, HP AutoStore and Microsoft SharePoint Portal Server.

Document capture and management = instant access to information

Together HP MFPs, HP AutoStore and Microsoft SharePoint Portal Server provide a superior document capture and management framework, giving you increased access to business information and the ability to easily share the information—for a reduction in costs and more efficient workflows.

Businesses experience a constant challenge in managing and accessing the volumes of documents generated each day, including e-mails, faxes and a range of other materials. In addition, information is stored in a variety of ways and in a variety of locations, making it difficult to find the right document at the right time. Complex paper-based systems result in ineffective, time-consuming and costly business operations.

Balanced Deployment at Work

Recent IDC research suggests that “a large site with 1,000 plus employees is paying $200 plus per employee in direct hardcopy costs alone.”* So, not surprisingly Gartner research reveals a new trend in the way organizations think about managing their printing and imaging environments. “By YE05, 60 percent of all enterprises will have begun an enterprise wide effort to optimize document output fleet spending through changes to their purchasing and asset management policies.”** The same research suggests that there are significant savings to be had by those who turn their thinking into action, “Through YE08, enterprises that actively manage their document output fleets will be able to save between 10 percent and 30 percent of their recurrent spending.”

HP Color Planning Guide: Evaluating Color Printers Is Easier Than You Think.

Color printing in the office is no longer limited to a specialized department or niche marketing firms or large-scale enterprises with considerable financial resources. Today, color printing is an essential tool in everyday business, a necessity for competing in a fast-paced and dynamic marketplace. In fact, the question in most offices — large and small — is not “whether” to incorporate color printers into their operations, but rather “when and how.”

As you consider expanding the color printing capabilities in your own office, important questions will arise that affect not only your purchasing decision, but also your strategies for effective use of color printing throughout the organization. This guide provides answers to common questions about color printing that will make you a better and more-informed user of color printing. Each section of this guide provides a different perspective for evaluating printers. You may not need to read the entire document before choosing a printer. Any one of the sections may provide the answers you need. If you find you need more information, simply move to another perspective (section). Each section begins by posing a question:

Color Printing: Just What You Need

Color printing has been around for years, but until recently, it was not that widely used in everyday office environments.
According to industry observers at CAP Ventures, this may be because color printers have traditionally been perceived as too
expensive and complex to be of much value for everyday usage.1 However, now that color devices are becoming more affordable and functional, that’s changing. Even so, it’s still entirely possible to spend too much on color—by failing to carefully match needs to capabilities. As Don Jones points out in The Definitive Guide to Office Color Printing, many organizations don’t understand the range of options available to them for using color; as a result, they “often implement overly expensive solutions for everyday use.”2 This planner is designed to help you align printing requirements with devices in order to get just what you need in color printing—no more, and no less.

Think about it: Consider the ways in which you want to use color printing for everyday office document.

Act on it: Determine the criteria to apply to be sure that the devices you buy are appropriate for your needs.

Work with it: Evaluate how well the devices you are considering match your selection criteria.

Quality and Cost Savings: It Pays to Buy Remanufactured!

In trying economic times, smart companies are taking a hard look at the costs of producing hard copies. Dollar-savvy purchasers are turning to the cost-efficient and environmentally friendly alternative of compatible and remanufactured cartridges.

Eckelkamp Retirement Planning, a small business offering independent financial advising services, is one company that saves time and money by ordering remanufactured cartridges. “We’ve been using remanufactured cartridges for years, and have
had a great experience with them,” said Susan Snyder, operations manager for Eckelkamp.

“We deal with mutual funds, stocks, bonds, annuities, etc. We offer financial planning, 401K rollovers, investment planning and
tax reduction strategies,” so it is important that the printouts look good so that clients will trust us with their money, she said. “We prepare important financial portfolio reviews and put together financial statements for customers on a regular basis. We print those from our office printer, and they have to look good.