How to clean your office equipment

With the recent outbreak of the Coronavirus (COVID-19) you may be wondering what you can do to limit the spread of viruses in your office environment.

To limit the spread, you need to understand how an airborne virus is transferred from person to person.  According to the CDC, the Coronavirus is spread from droplets that are ejected when an infected individual sneezes or coughs. The droplets could then be inhaled by others, spreading the infection to them. Additionally, it is possible for a surface an infected individual has touched to host the infection for a certain period of time.

Steps for Cleaning Your Print Equipment

The office copier is a frequent stop for employees and is often overlooked when it comes to sanitization. Advanced Imaging Solutions’ technicians sanitize your equipment after every service call; however, we have some helpful tips for you to help keep your device clean in the meantime.

To clean the various areas of your copier or printer, we recommend:

  1. Wear latex gloves while disinfecting
  2. Power down your device and disconnect power
    • Do not leave the device plugged in when sanitizing
    • Disconnect any external devices
  3. Wet a lint-free cloth with rubbing alcohol (70% isopropyl alcohol, 30% water)
    • Do not soak the cloth
    • Too much liquid could possibly damage the control panel
    • Do not spray liquids directly onto the device
  4. Wipe down the frequently touched areas
    • Control panel, trays, jam access area handles, etc.
    • Prevent any moisture from dripping into the device
  5. Allow the device to dry completely before powering back on
  6. After disinfecting, the copier glass should be cleaned using an office glass cleaner to remove any streaks
    • Spray glass cleaner onto a cloth

Many household chemicals can damage your device and even require replacement. Do not use any cleaners that contain bleach, ammonia, acetone, peroxides (including hydrogen peroxide), methylene chloride, ethyl alcohol, or any petroleum-based materials.

Common anti-bacterial wipes can also damage your device. The only recommended, tested and approved cleaning wipes for HP’s business printers and copiers are specified below:

  • Windex® Electronic Wipes
  • PDI Easy Screen® Cleaning Wipe

While these wipes have been approved, we recommend that you stick to using rubbing alcohol and a lint-free cloth to ensure no damage is done to your device while sanitizing.

We understand that it may not be possible or practical to frequently shut down and clean your device, for this reason it’s important to take basic precautionary measures like proper handwashing and hygiene. Another way to help is to place a bottle of hand sanitizer near the equipment to be used before touching the device. If there is no hand sanitizer available near you, make your own!

For more information, here is an article by the CDC on how to keep the workplace, school, and home safe.