You might not think of your office printer as a cyber security threat, but it’s a compelling target for cyber criminals around the world. The fact that few people think of their printers as a possible threat is what makes them such attractive targets. According to Spiceworks, only 16 percent of IT professionals think printers present a high risk of security breach, and 43 percent ignore printers in their endpoint security solution.

Another key aspect of what makes printers such tempting targets is the fact that they connect to nearly every device in your corporate network. They are often set to automatically accept incoming commands as authentic. This makes it easy to print from any device without having to adjust network configuration settings, but it exposes businesses to cybercrime threats.

The truth is that bots are traveling throughout the internet looking for vulnerable targets to hit. An unprotected multifunction printer offers the perfect entryway to your most critical systems.

Once your printer is infected, it’s only a matter of time before malware makes its way onto the systems that connect with it. This is how ransomware slowly spreads through a corporate network before crippling it and extorting your organization for cash to get your systems running again.

Protect Your Business from Printer Vulnerabilities

In an environment where companies invest considerable time and resources into securing employee workstations and corporate databases, leaving a weak link on the chain is a costly oversight. However, most printers are not even designed with cybersecurity in mind.

Older multifunction devices, even high-performance ones, were simply never designed to meet the need of a modern cybersecurity environment. It is only a matter of time before the built-in vulnerabilities these machines share are exploited.

Deploying next-generation hardware is the key to implementing state-of-the-art printer security as part of a comprehensive endpoint protection plan. At Advanced Imaging Solutions, we use top-shelf technology from partners like Ricoh/Lanier, Canon and HP to protect our clients’ sensitive data from attack. Let’s dig into Ricoh/Lanier’s security a bit more.

Ricoh/Lanier Printers Offer Benchmark Security Performance

Ricoh/Lanier printers are respected throughout the print industry for their performance and reliability. We depend on these devices to meet the challenges of today’s cybersecurity environment.

Ricoh/Lanier printers focus on three specific elements of best-in-class security:

1. Data Security

Every document sent to a printer resides in the device’s hard drive until the printing process is finished.

For large multifunction devices in corporate environments, the print queue can be long enough for dormant cyberattackers to exfiltrate sensitive data directly from the device.

Ricoh/Lanier technology protects your business by encrypting all of the data held in the print queue. Even if someone were to physically remove the device’s hard drive, the data it contains would be unreadable.

Furthermore, Ricoh/Lanier data security locks printed documents in the paper tray so that only authorized personnel can retrieve documents. Physical access remains one of the most important pillars to comprehensive cyber security.

2. Network Security

Multifunction printers are often the center of data flow within a corporate network. Ricoh/Lanier shields these important devices from cyberattacks by allowing administrators to disable unneeded network ports and protocols, reducing the risk of opportunistic attack.

Ricoh/Lanier devices also allow for IP address filtering, which allows administrators to exclusively authorize a specific range of IP addresses. Ricoh/Lanier multifunction printers will reject TCP/IP connections from outside this controlled list.

Additionally, Ricoh/Lanier multifunction printers use SSL/TLS to encrypt network communication. This prevents hackers from tapping into data while it is in transit. For example, this protects customer data when using the scan-to-email function to send a customer form to an external address.

3. Device Security Management

The only way to ensure best-in-class security in the corporate environment is by enforcing a strict print policy and designating responsible parties for maintaining and updating that policy. Ricoh/Lanier printers make this possible by allowing administrators unprecedented access to hardware security functions for management.

Hardware authentication allows administrators to view, access, and disable user privileges at the individual level. Ricoh/Lanier printers support multiple types of user authentication, including user name/password combinations and RFID cards.

Administrators enjoy access to job logs and access logs for every user in the print network. This provides key data for security incident reporting and bolsters defenses against cyberattacks.

Protect Your Business with Ricoh/Lanier MFPs

Our partnership with Ricoh/Lanier allows small to mid-sized businesses to enjoy the benefits of enterprise-level cybersecurity at a fraction of the cost of comprehensive on-premises solutions. As managed network and managed print service providers, we can consolidate your network while significantly improving endpoint security across the board.

Are you ready to protect your business by implementing state-of-the-art security in your print network? Contact a print security expert at Advanced Imaging Solutions to find out how.

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