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Imaging Solutions Blog

Increase Printer Productivity with Hold Print Option on Lanier, Ricoh or Savin MFP (for mac)

Posted by Kathy Portolese on 6/13/17 3:54 PM

You may not realize it, but you work with people who have a secret. It's their secret stash of paper. It might be thick cardstock, photo paper or neon yellow with polka dots. Hold back your urge to start rifling through desks, it's not like they would print business cards for their side hustle, family photos, or party invitations, since coworkers would never do that! 😇

The inventory labels your customer service team prints or the full color brochure that your designer needs you to sign off on are legitimate print jobs on special paper that get ruined every day.

You know exactly how it happens... you load label paper in the printer tray, walk back to your desk and hit print only to find that Dennis from Accounting beat you to it and now his spreadsheet is printed on your label paper!

We covered this topic for Windows users in a previous post, but it's time to enlighten our Mac users. Let's get started!

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Topics: Tips/Training, Document Management

How to Print Securely Using Hold Print & Lock Print Option on a Lanier, Ricoh or Savin MFP

Posted by Kathy Portolese on 6/2/17 3:27 PM

You’ve just finished up your document and you’re ready to print on that special paper. (You know, the paper from the secret stash you’ve been hiding away.) You load your paper into the paper tray, walk back to your desk and hit print only to find that two other people beat you to it and now their documents have printed on your nice paper. 

They are upset with you because they have to go reprint their documents and you’re upset with them since your special paper is hard to come by these days!

Maybe you need to print a confidential document and just aren't sure how to print securely.

You’ve been there, right?

We want to fill you in on a couple of functions on your Lainer, Ricoh or Savin multifunction printer (MFP) that you may not realize exist – Hold Print and Locked Print.

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Topics: printer security, Document Management, Tips/Training

Streaks on Prints and Scans? Here’s the Solution.

Posted by Zack Nimtz on 9/13/16 10:51 AM

We’ve all been pestered from time to time with random lines, specks and ink smudges on printed documents. Production work can be delayed for hours, sometimes days, missing deadlines because the materials needed could not be produced during print device down time.

Between performing your own research, looking up what might be the issue online, and finally finding someone to come to your business to service the device, you can lose important hours or even days for running your business. Perhaps, you are flooding your IT department with help emails and  service calls that are printer related. Several studies have shown an average of 40% to 60% of IT help and service calls are related to printer issues.

Imagine if you didn’t have anyone to call for help. How long would it take until the issue was resolved and your business could continue with proper production? Would the issue even get resolved?

It’s always good to have an expert service technician on your side during these types of situations that can limit your productivity.

After picking the brains of some of our experts over here at Advanced Imaging Solutions about what could be the problem with a device that is producing documents with streaks or lines on them, I’m going to share what they told me might be going on with your device …

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Topics: Tips/Training, maintenance

How To Create Watermarks on Business Documents

Posted by William Bennett on 9/2/16 2:38 PM

I frequently demo how to print watermarks and/or stamps on documents for clients. A watermark is a visible overlay of copyright information (usually in the form of text or an image logo) added to photos or other digital documents.

It is not uncommon to find that a large majority of customers are not aware that these types of options are available, let alone standard features, on our multi-function printers and products. Not only do these devices have the water mark (It's called a stamp on your device) feature but when using this feature to better control your documents revisions you have the date stamp that can also be established at the same time.

Aside from the standard stamps that are already loaded in printer settings, you can create custom text and/or image watermarks on documents. Client’s eyes light up when I show them how they can upload their business logos to be used as a watermark within their business documents. Adding your business logo as a watermark on your business documents adds credibility and validity that the documents you are creating and sharing are in fact from your business. Not to mention a professional touch!

Watermarks can be used on a case by case basis or per document-type workflow. Watermarks are often used for copyright purposes or intellectual property protection reasons such as, creating client proposals. 

As mentioned before, there are two standard types of watermarks: text and image. We will cover how to apply a standard stamp/watermark onto a document from your copier device.

 

Here is how to apply a Stamp/Watermark at Your Copier:

From your copier touch screen display...

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Topics: Tips/Training, Document Management

Tips for Removing Ink and Toner from Clothing

Posted by Zack Nimtz on 8/2/16 2:54 PM

Stains are inevitable. While changing your ink or toner cartridge, you end up getting ink on your clothes. If you’re like me, the clothes I wear to work aren’t exactly cheap. So, when this happens I have to fight off panic and remember these tips I’ve come to learn for removing ink and toner from clothing. One tip involves whipping out my travel-size can of hairspray from my desk…

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Topics: Tips/Training